Free templates

Meeting notes templates

Five templates for the meetings you have every week. Copy one into Notes, Docs or Notion, and you'll never start from a blank page.

Any meeting

The everyday template: who was there, what was decided, and who does what next.

Meeting: [Title]
Date: [Date] · Attendees: [Names]

Goal
- What this meeting needs to decide or produce

Discussion
- [Topic]: key points
- [Topic]: key points

Decisions
- [Decision]

Action items
- [ ] [Owner]: [Task], by [date]
- [ ] [Owner]: [Task], by [date]

Next meeting: [Date / not needed]

Or skip the template. Mochi listens on your Mac, with no bot in the call, and writes these notes for you: the decisions, who owns what, and a follow-up email. It starts with a brief from your past meetings, too.

Try Mochi free for 14 days

One-on-one

For a manager and a teammate: wins, blockers, feedback and growth.

1:1 · [Name] & [Name]
Date: [Date]

Since last time
- Wins:
- What got in the way:

Their topics
- 

My topics
- 

Feedback (both ways)
- 

Growth & goals
- Progress on: 

Action items
- [ ] [Owner]: [Task]

Follow up next time on:

Client or sales call

Discovery, check-ins and demos: the problem, the people and the next step.

Call: [Company] · [Date]
With: [Names, roles]

Their situation
- What they do today:
- The problem in their words:
- Why now:

What they need
- Must have:
- Nice to have:

Decision process
- Who decides:
- Budget / timing:
- Other options they're looking at:

Objections / concerns
- 

Next step
- [ ] [Owner]: [Task], by [date]
- Follow-up email sent: yes / no

Team stand-up or weekly sync

Short and repeatable: per person, then blockers and decisions.

Team sync · [Date]

[Name]
- Done:
- Next:
- Blocked by:

[Name]
- Done:
- Next:
- Blocked by:

Blockers to solve today
- 

Decisions
- 

Action items
- [ ] [Owner]: [Task]

Interview

The same questions for every candidate, so comparing them is fair.

Interview: [Candidate] for [Role]
Date: [Date] · Interviewer: [Name]

Background
- 

Questions & answers
1. [Question]
   - 
2. [Question]
   - 

Strengths
- 

Concerns
- 

Recommendation: strong yes / yes / no / strong no
Why:

What makes meeting notes useful

Write decisions and action items, not a transcript. Each action item needs an owner and a date.
Start with the goal of the meeting, so you can tell at the end whether you got there.
Send the notes the same day, while people still remember the meeting.
Keep each kind of meeting in the same format, so you can compare them over time.